Celebrations

Whatever the occasion - birthday, anniversary, engagement, mehndi or any other excuse for a celebration - the main hall is all yours between 6.00pm and midnight on Fridays, Saturdays and Sundays (please note: bar closes at 11.00pm, but 10.30pm on Sundays).

Let us know what set up you require and we'll have everything ready for you. You can also select some add-on services such as our Licensed Bar and our Audio Visual Package. Contact us separately if you want to discuss our buffet options.

With all the options available we're sure your special night at Lutterell Hall will be just what you wanted.

(Please note as per our terms of hire 10.4 that our license does not permit us to hold parties predominantly for teenagers.)

Questions & Answers

What time can I get in to the hall?

This booking is for a set 6hrs, with access from 6pm right through to midnight. We will have any tables and seating set up for you in the main hall when you arrive. Come any time after 6pm to add any finishing touches.

If, however, you require entry earlier to do any extra setting up you can check availability and purchase extra time here. 

How will my table and chairs be set up?

Basically, however you want. You can have whatever layout you desire utilising our 15 round tables (5ft diameter) and our 18 rectangular tables (6ft wide).

Virtually every time, our customers want to use the round tables for eating and the rectangular tables for serving food, setting up buffets, deserts or our hot drinks station.

We can fit up to 10 people around the round tables - 8 is comfortable, 10 is workable but slightly more cosy.

Listed below are 6 sample layouts all giving a slightly different feel and with different advantages. Have a look through and if one fits the bill make a note of the sample number and let us know on the booking form.

What does the Audio Visual Bundle include?

With our AV Bundle you can utilise our media projectors to display message(s) on our large screens. Whether that be a simple congratulations message or video clips for your guests to watch.

If you've hit budget for your event you don't even have to fork out hundreds for a DJ/Disco if you don't want to. You'll get access to all of our handpicked playlists designed for various stages of your special occasion - whether light background music to create some ambience over food, or some professionally mixed bangin' tracks that will fill the dance-floor!

Maybe you want to bring your own music? No problem. You can either supply specific tracks as MP3 or M4A files for us to set up. Alternatively you can send us a link to a Spotify list and we'll get that set up for you. Or if its easier, jus bring in your phone, tablet or laptop and you can plug and play on our system.

And to polish it all off, you'll get use of our disco lights that are all pre-set to move in time with the music!

We've got everything covered for you with this add-on.

Do you have a bar?

Yes, our licensed bar is located in the new lounge and can be utilised for a small add on charge of £50. Please let us know roughly how many guests you are expecting so that we can make sure we adequately staff the bar. 

You can see the full menu of drinks available on our coffee lounge pageYou can purchase drinks with either cash and card.

Please note: as per our terms and conditions (item 10.1), hirers are not permitted to supply alcohol at the hall. And (as per item 10.9), no food is to be consumed in our lounge (Thraves) and no food or drink is allowed in our reception area.

Why would I want a Venue Manager?

We recommend booking a Venue Manager for your celebration if you want it to run smoothly, to schedule and without any hiccups.

Our designated member of staff will be fully briefed on your booking and will be on hand between 6pm and midnight to:

  • Help with any final bits of set up.
  • Make sure all guests enter the building safely and are made aware of their surroundings.
  • Change lighting to the appropriate settings at various parts of the night.
  • Manage playlists / background music.
  • Make sure any video clips/images/slideshows are set up and come on at the right time.
  • Keep a check on the heating and ventilation.
  • Deal with any accidents or spillages.
  • Help with any issues in the kitchen.
  • Keep the flasks topped up with boiling water (if you've ordered the hot drinks station).
  • Answer any queries from guests.

As a hirer, we want you to be able to relax and enjoy the night along with all other guests, so why not take the pressure off yourself and book a Venue Manager too.

What does the 'Hot Drinks Station' include?

Make sure that there is always tea and coffee available for all your guests, free of charge, throughout your event.

Whether someone fancies grabbing themselves a cuppa to have with their food or someone just prefers a hot beverage over a cold one, this cost-effective additional option is a great one to keep all your guests happy.

We will lay out tables with cups & saucers, mugs, milk, sugar and a selection of teas and coffees for your guests to serve themselves whenever they want to. All you have to do is top the flasks up with boiling water from the kitchen when you need to (if you've hired our venue manager, then they will do this for you).

Can we have water available on the tables?

Yes. You can hire our water jugs and hi-ball glasses and we will have them set out on the tables ready for you when you arrive.

Can you dress the tables?

Yes! For an extra charge we can add some sparkle and sophistication to the tables and chairs. Prices are listed on the table on this page and include fitting.

As a basic option we can add white or black tablecloths with or without a table runner.

If you want more we can add white seat covers with or without sashes that match the table runners.

We can currently offer gold, burgundy and pink. If you specifically require a different colour let us know as we will over time increase our range.

If you've tried looking at hire prices for these items that cover hirer's mileage, fitting, removing and laundering, I'm sure you'll agree our prices are very competitive, if not unbeatable! Having said that, if you do want to supply your own tablecloths then you'll need to know that the large round tables are 5ft in diameter and the rectangular tables are 6ft (long) x 2ft 3" (wide).

What are the catering options?

If you want to supply your own food then you are welcome to bring that in or use our kitchen to help prepare. Either way, you will need to select the small 'self catering charge' at checkout.

Alternatively, you can contact us to find out what buffet options we can offer (this will be billed separately, in addition).

Please note: as per our terms and conditions (item 10.9), no food is to be consumed in our lounge (Thraves) and no food or drink is allowed in our reception area.

If you can't find the answer to your questions above, or anywhere else on this page, please don't hesitate to get in touch with us.

Set up pictures

Event pictures

Prices

ItemPrice
Hall Hire and Set Up*
£270
Audio Visual Bundle
£50
Licensed Bar
£50
Self-Catering Fee
£50
Venue Manager
£45
Hot Drinks Station
£65
Water Jugs & Glasses
£30
Tablecloths
£7 each
Table Runners
£1.50 each
White Chair Covers
£0.75 each
Chair Sashes
£0.75 each
Buffet Packages
On request

IMPORTANT: TOILET RENOVATIONS DUE IN FEBRUARY 2022

Please note that  Sunday 6th Feb – Thursday 3rd March are proposed dates for toilet renovations at the Hall. Temporary toilets will be in place, but please contact us about this if you are interested in booking during this time as we are only releasing dates after initial conversations.

©2021 The Rock Church.
All rights reserved.
Registered charity no. 1145164.

Lutterell Hall
Church Drive
West Bridgford
Nottingham NG2 6AY